Effective Date: January 1, 2026

At Kea Smile Studio, PLLC , we are committed to protecting the privacy and confidentiality of your personal and health information. This Privacy Policy explains how we collect, use, and safeguard the information you provide through our website.

Information We Collect

We may collect the following types of information when you visit or interact with our Site:

Personally Identifiable Information (PII): Name, email address, phone number, and physical address provided voluntarily through contact forms or appointment requests.
Protected Health Information (PHI): Information submitted via secure forms regarding your dental history, insurance details, or current symptoms.
Technical Data: IP addresses, browser type, and usage patterns collected through cookies and similar technologies to improve site functionality.

How We Use Your Information

We use the information collected for purposes including:

Treatment & Care: To coordinate your dental services and communicate with specialists.
Billing & Payment: To process insurance claims and obtain reimbursement for services.
Practice Operations: For quality assessment, staff training, and administrative functions.
Communications: To respond to inquiries, send appointment reminders, or provide health-related information.

Disclosure of Information

We do not sell your personal information. We may share your data:

With Your Consent: For marketing or other purposes not covered by standard healthcare operations.
To Business Associates: With vendors (e.g., dental labs, IT providers) who assist our practice and have signed Business Associate Agreement.
As Required by Law: To comply with legal obligations, public health activities, or law enforcement requests.

Your Rights Under HIPAA

As a patient, you have specific rights regarding your health information, including:

Access: The right to inspect and obtain a copy of your dental records.
Amendment: The right to request corrections to incorrect or incomplete information.
Accounting: The right to a list of certain disclosures we have made of your information.
Restrictions: The right to request limitations on how we use or share your data.

Data Security

We implement administrative, physical, and technical safeguards, such as encryption, to protect your electronic information from unauthorized access.

Third-Party Links

Our Site may contain links to external websites (e.g., patient portals or educational resources). We are not responsible for the privacy practices of these third parties.